Computer Tip: Adding a nicer signature in Windows Live Mail
April 18, 2013 Leave a comment
One common thing to do in a mail client is to create a signature for [optionally] all messages you send out. A signature usually will contain your name and depending on what it is needed for, your company’s name, your title, address and other co-ordinates, a logo, date and name of an upcoming event, etc.
Most mail clients allow you to automatically insert the signature at the end of the message, or maybe just for new messages or leave it up to you to determine. Most clients have a button or in a menu to allow you to insert a signture if not automatic.
While the instructions are for Windows Live Mail [WLM], it should be quite similar for most clients.
Warning: When choosing a font to use, it is recommended that you choose a standard font [one that came with Windows]. If you choose a font that is not in your recipient’s system, Windows will substitute it for [usually] a similar font – but occasionally it chooses a font that isn’t even close.
- In WLM, click on the Home tab and then click Email message.
- In the body of the message, add the text you want to use as your signature. Usually good to leave a single blank line before your signature. This will leave a gap between your message and the signature. You can change how the text looks (size, color, font type, etc.) using the Font area of the Message tab. You can also insert a logo or other image using the Photo area of the Insert tab. Try using smaller images.
- Click File, and then click Save as file.
- Browse to where you want to save the file, and then enter a file name. Recommend you save it somewhere in My Documents. Even better if you create a folder in My Documents [let’s say call it Signatures] and save it inside that folder.
- Change the Save as type field to HTML Files (*.htm, *.html).
- Click on Save.
- Close/abort the message.
- In the upper-left corner, open the File menu, click Options, and then click Mail.
- The Options dialog box appears. Click the Signatures tab.
- Under Signatures, click New or edit a current signature.
- Under Edit Signature, click File, click Browse, select the HTML file that contains your signature [in #4 and #5 above], and then click Open.
- Click OK.